The club shall be called PELSALL VILLA COLTS FC (the
The objects of the Club shall be to provide facilities,
promote the game of Association Football, to arrange
matches and social activities for its members and
community participation in the same.
3. Status of Rules
These rules (the "Club Rules") form a binding
agreement between each member of the Club.
4. Rules and Regulations
(a) The members of the Club shall so exercise their
rights, powers and duties and shall, where appropriate
use their best endeavours to ensure that others conduct
themselves so that the business and affairs of the
Club are carried out in accordance with the Rules
and Regulations of The Football Association Limited
("The FA"), County Football Association
to which the Club is affiliated ("The Staffordshire
Football Association") and Competitions in which
the Club participates, for the time being in force.
(b) No alteration to the Club Rules shall be effective
without prior written approval by the Parent County
Association. The FA and the Parent County Association
reserve the right to approve any proposed changes
to the Club Rules.
(c) The Club will also abide by The FA's Child Protection
Policies and Procedures, Codes of Conduct and the
Equal Opportunities and Anti-Discrimination Policy
as shall be in place from time to time.
5. Club Membership
(a) The members of the Club from time to time shall
be those persons listed in the register of members
(the "Membership Register") which shall
be maintained by the Club Secretary.
(b) Any person who wishes to be a member must apply
on the Membership Application Form and deliver it
to the Club. Election to membership shall be at the
discretion of the Club Committee and granted in accordance
with the anti-discrimination and equality
chaired by the Chairperson or in their policies which
are in place from time to time. An appeal against
refusal may be made to the Club Committee in accordance
with the Complaints Procedure in force from time to
time. Membership shall become effective upon an applicant's
name being entered in the Membership Register.
(c) In the event of a member's resignation or expulsion,
his or her name shall be removed from the Membership
(d) The FA and Parent County Association shall be
given access to the Membership Register on demand.
6. Annual Membership Fee
(a) An annual fee payable by each member shall be
determined from time to time by the Club Committee
and set at a level that will not pose a significant
obstacle to community participation. Any fee shall
be payable on a successful application for membership
and annually by each member. Fees shall not be repayable.
(b) The Club Committee shall have the authority to
levy further subscriptions from the members as are
reasonably necessary to fulfil the objects of the
7. Resignation and Expulsion
(a) A member shall cease to be a member of the Club
if, and from the date on which, he/she gives notice
to the Club Committee of his/her resignation. A member
whose annual membership fee or further subscription
is more than two (2) months in arrears shall be deemed
to have resigned.
(b) The Club Committee shall have the power to expel
a member when, in its opinion, it would not be in
the interests of the Club for them to remain a member.
An appeal against such a decision may be made to the
Club Committee in accordance with the Complaints Procedure
in force from time to time.
(c) A member who resigns or is expelled shall not
be entitled to claim any, or a share of any, of the
income and assets of the Club (the "Club Property).
8. Club Committee
(a) The Club Committee shall consist of the following
Club Officers: Chairperson, Vice Chairperson, Treasurer,
Secretary, Welfare Officer . Development Officer and
up to 5 other members, elected at an Annual General
(b) Each Club Officer and Club Committee Member shall
hold office from the date of appointment until the
next Annual General Meeting ("AGM") unless
otherwise resolved at an Extraordinary General Meeting
("EGM"). One person may hold no more than
two positions of Club Officer at any time. The Club
Committee shall be responsible for the management
of all the affairs of the Club. Decisions of the Club
Committee shall be made by a simple majority of those
attending the Club Committee meeting. The Chairperson
of the Club Committee meeting shall have a casting
vote in the event of a tie. Meetings of the Club Committee
absence, another Committee member. The quorum for
the transaction of business of the Club Committee
shall be 3.
(c) Decisions of the Club Committee of meetings shall
be entered into the Minute Book of the Club to be
maintained by the Club Secretary.
(d) Any member of the Club Committee may call a meeting
of the Club Committee by giving not less than seven
days' notice to all members of the Club Committee.
The Club Committee shall hold not less than four meetings
(e) An outgoing member of the Club Committee may be
re-elected. Any vacancy on the Club Committee which
arises between Annual General Meetings shall be filled
by a member proposed by one and seconded by another
of the remaining Club Committee members and approved
by a simple majority of the remaining Club Committee
(f) Save as provided for in the Rules and Regulations
of The FA, the Parent County Association and any applicable
Competition, the Club Committee shall have the power
to decide all questions and disputes arising in respect
of any issue concerning the Club Rules.
(g) The position of a Club Officer shall be vacated
if such person is subject to a decision of The FA
that such person be suspended from holding office
or from taking part in any football activity relating
to the administration or management of a football
9. Annual and Extraordinary General Meetings
(a)An AGM shall be held in each year to:
(i)receive a report of the activities of the Club
over the previous year; (ii)receive a report of the
Club's finances over the previous year; (iii)elect
the members of the Club Committee; and (iv)consider
any other business.
(b) Nominations for election of members as Club Officers
or as members of the Club Committee shall be made
in writing by the proposer and seconder, both of whom
must be existing members of the Club, to the Club
Secretary not less than 21 days before the AGM. Notice
of any resolution to be proposed at the AGM shall
be given in writing to the Club Secretary not less
than 21 days before the meeting.
(c) An EGM may be called at any time by the Club Committee
and shall be called within 21 days of the receipt
by the Club Secretary of a requisition in writing,
signed by not less than five members stating the purposes
for which the Meeting is required and the resolutions
proposed. Business at an EGM may be any business that
may be transacted at an AGM.
(d) The Secretary shall send to each member at their
last known address written notice of the date of a
General Meeting (whether an AGM or an EGM) together
with the resolutions to be proposed at least 14 days
before the meeting.
(e) The quorum for a General Meeting shall be 5.
(f) The Chairperson, or in their absence a member
selected by the Club Committee, shall take the chair.
Each member present shall have one vote and resolutions
shall be passed by a simple majority. In the event
of an equality of votes the Chairperson of the Meeting
shall have a casting vote.
(g) The Club Secretary, or in their absence a member
of the Club Committee, shall enter Minutes of General
Meetings into the Minute Book of the Club.
10. Club Teams
At its first meeting following each AGM the Club Committee
shall appoint a Club member to be responsible for
each of the Club's football teams. The appointed members
shall be responsible for managing the affairs of the
team. The appointed members shall present to the Club
Committee at its last meeting prior to an AGM a written
report of the activities of the team.
11. Club Finances
(a) A bank account shall be opened and maintained
in the name of the Club (the "Club Account").
Designated account signatories shall be the Club Chairperson,
the Club Secretary and the Treasurer. No sum shall
be drawn from the Club Account except by cheque signed
by two of the three designated signatories. All monies
payable to the Club shall be received by the Treasurer
and deposited in the Club Account.
(b) The Club Property shall be applied only in furtherance
of the objects of the Club. The distribution of profits
or proceeds arising from the sale of Club Property
to members is prohibited.
(c) The Club Committee shall have the power to authorise
the payment of remuneration and expenses to any member
of the Club (although a Club shall not remunerate
a member for playing) and to any other person or persons
for services rendered to the Club.
(d) The Club may provide sporting and related social
facilities, sporting equipment, coaching, courses,
insurance cover, medical treatment, away-match expenses,
post match refreshments and other ordinary benefits
of Community Amateur Sports Clubs as provided for
in the Finance Act 2002.
(e) The Club may also in connection with the sports
purposes of the Club:
(i) sell and supply food, drink and related sports
clothing and equipment;
(ii) employ members (although not for playing) and
remunerate them for providing goods and services,
on fair terms set by the Club Committee without the
person concerned being present;
(iii) pay for reasonable hospitality for visiting
teams and guests; and
(iv) indemnify the Club Committee and members acting
properly in the course of the running of the Club
against any liability incurred in the proper running
of the Club (but only to the extent of its assets).
(f) The Club shall keep accounting records for recording
the fact and nature of all payments and receipts so
as to disclose, with reasonable accuracy, at any time,
the financial position, including the assets and liabilities
of the Club. The Club must retain its accounting records
for a minimum of six years.
(g) The Club shall prepare an annual "Financial
Statement", in such format as shall be available
from The FA from time to time. The Financial Statement
shall be verified by an independent, appropriately
qualified accountant and shall be approved by members
at general meeting. A copy of any Financial Statement
shall, on demand, be forwarded to The FA.
(h) The Club Property, other than the Club Account,
shall be vested in not less than two and no more than
four custodians, one of whom shall be the Treasurer
("the Custodians"),who shall deal with the
Club Property as directed by decisions of the Club
Committee and entry in the Minute Book shall be conclusive
evidence of such a decision.
(i) The Custodians shall be appointed by the Club
in a General Meeting and shall hold office until death
or resignation unless removed by a resolution passed
at a General Meeting.
(j) On their removal or resignation a Custodian shall
execute a Conveyance in such form as is published
by The FA from time to time to a newly elected Custodian
or the existing Custodians as directed by the Club
Committee. The Club shall, on request, make a copy
of any Conveyance available to The FA. On the death
of a Custodian, any Club Property vested in them shall
vest automatically in the surviving Custodians. If
there is only one surviving Custodian, an EGM shall
be convened as soon as possible to appoint another
(k) The Custodians shall be entitled to an indemnity
out of the Club Property for all expenses and other
liabilities reasonably incurred by them in carrying
out their duties.
(a) A resolution to dissolve the Club shall only be
proposed at a General Meeting and shall be carried
by a majority of at least three-quarters of the members
(b) The dissolution shall take effect from the date
of the resolution and the members of the Club Committee
shall be responsible for the winding up of the assets
and liabilities of the Club.
(c) Any surplus assets remaining after the discharge
of the debts and liabilities of the Club shall be
transferred to another Club, a Competition, the Parent
County Association or The FA for use by them for related